Do you encounter difficulties accomplishing something? Do you usually feel like your day has ended but you haven’t done anything much? That’s a productivity problem and it’s something many suffer from. The good thing is it can be remedied with these simple but effective tips:
1. Having a List of Things to Do
A to-do list is a good way to start getting organized and improving productivity. It’s a simple idea but it is highly effective in guiding people on what should be done. It’s a simplified way of organizing activities, showing you what needs to be done, what is being done, and what has already been done. The idea of listing things sounds so rudimentary but it is proven to have a psychological influence that makes people more productive. It’s something related to the phenomenon called the Zeigarnik Effect, or the tendency to get fixated on unfinished tasks.
2. Setting Realistic Goals
When formulating goals or creating plans for the day, it’s important to make sure that they are achievable. Avoid setting yourself up for failure as this will only discourage you to do better. Make sure that you are allotting enough time for the completion of a particular task. The problem with having too difficult goals is that they tend to make you procrastinate. Come up with a sequence of actions wherein the easier tasks are put on top of the list. Also, establish short-term marks for completing tasks to help you stay on track.
3. Learning the Art of Prioritization
It seldom happens that all tasks have the same level of importance. Some tasks are just more important than others. You need to learn to see the differences in importance of the things you should be doing. Of course, the more important ones should be done first. Basically, the time factor or deadline determines the importance of a task. If you are faced with several deadlines, it is advisable to do the easier tasks first.
4. Reducing Distractions and Improving Conveniences
It sounds easy but minimizing distractions is something many find difficult to hurdle. One effective way to lessen your propensity to doing things that are not planned is to work in a place where distractions can’t reach you. It also helps you focus on a task when your workplace is convenient and you have access to amenities or conveniences that help you do the task better. If you have a team, for example, and you need to complete a project at the soonest possible time, consider renting a place that is conducive for work and with the amenities that can help you become more productive. You can rent a short-term office space if you have the budget. Additionally, if you are working with computers be sure to deactivate or remove the things that distract you. You may even ask someone to block social media and entertainment sites from your network to compel yourselves to focus on the tasks at hand.
5. Taking Breaks
Lastly, it’s important to have occasional breaks. You are likely to feel the stress of work if continuously work throughout the day. Consider moving around or doing brief exercises just to cut the monotony of doing something and to let your body get reinvigorated. Even when you are chasing deadlines don’t forget to take breaks. Just make sure, though, that your breaks don’t involve possible distractions like social media or games. Breaks can help you re-energize but they can also break the momentum of your productivity.
These are all simple things you can easily do to address your productivity issues. In summary, what these tips need you to do is to have a plan of activities, to work on your ability to focus on and prioritize tasks, to remove possible distractions, and to avoid overworking yourself.